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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

HUM-0100 Human Resources Information System

Description

The Human Resources Information System (HRIS) tracks information on individual employees and their employment history. Includes employee contact information, compensation, attendance, and tenure and promotion data. Excludes annual review results, resume, and employment or offer letters. 

Administered separately from HUM-0110 Personnel File, which may contain backup for changes made in the HRIS. 

For records of attendance at the unit level, see: HUM-1100 Local Attendance 

Excludes pension records: HUM-0610 Pension: Individual Beneficiary Entitlements, HUM-0620 Pension: Summary of Individual Beneficiaries. 

Excludes records of benefits: HUM-0710 Benefits: Employee files, HUM-0730 Benefits: Health Care Expense Account (Retired Employees). 

Excludes Performance Management records: HUM-0400 Annual Performance Review and HUM-0410 Performance Review: Faculty Members. 

Excludes Employee Relations records: HUM-0900 Employee Relations: Complaints, HUM-0910 Employee Relations: Discipline Case Files, HUM-0920 Employee Relations: Discipline Letters (Faculty Association), HUM-0930 Employee Relations: Discipline Letters (Sessional Lecturers), HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants & Research Assistants).

Retention Trigger

  

Retention

 Permanent

Responsible Unit(s)

 Human Resources

Source

 Human Resources; Units (attendance data)

Records System

 Banner - HRIS

Citations

 Employment Standards Act S.O. 2000, c.41, s.15

Record Authority

 VP Human Resources and Services

Disposition

 Secure destruction

Records Arising from Activity
  • For each employee:
  • Person Sheet
  • Employment History

Retention Rationale

Based on the inability to selectively delete information from banner employment history/person sheets discussed in Records System Details. 

Keeping employment history of all former employees is useful in case someone reapplies, or makes an inquiry in the future.

Personal Information

 Yes

Vital Record

 Yes

Protection

 High