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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

HUM-0110 Personnel File


Records documenting the employment history of University Employees including the initial appointment, status changes including salary changes, correspondence with employees, performance improvement plans, termination documents, and supporting documentation for changes made in HRIS.

Performance Management and Discipline records are interfiled, but subject to a different retention period. See: HUM-0400 Annual Performance Review, HUM-0910 Employee Relations: Discipline Case Files, HUM-0920 Employee Relations: Discipline Letters (Faculty Association), HUM-0930 Employee Relations: Discipline Letters (Sessional Lecturers), HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants & Research Assistants).

Excludes HUM-0100 Human Resources Information System, HUM-1100 Local Attendance

Excludes pension records: HUM-0610 Pension: Individual Beneficiary Entitlements, HUM-0620 Pension: Summary of Individual Beneficiaries.

Excludes records of benefits: HUM-0710 Benefits: Employee files, HUM-0730 Benefits: Health Care Expense Account (Retired Employees)

Administered separately from HUM-0120 Official File (Faculty Members) which is created and retained in accordance with collective agreements.

Retention Trigger

End of employment with the University


Trigger + 7 years

Responsible Unit(s)

Human Resources


Records System



Employment Standards Act S.O. 2000, c.41, s.15

Record Authority

VP Human Resources and Services


Secure destruction

Records Arising from Activity

Initial appointment letter, status change forms, correspondence, performance improvement plans, termination documents, letters of discipline.

Retention Rationale

ESA requires records to be kept for 3 years following employment. 7 years provides a window for any litigation or challenges to benefits or pay administration to be brought.

Personal Information


Vital Record