HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants and Research Assistants)

Description	Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File.  For case files documenting these letters, see: HUM-910 Employee Relations: Discipline Case Files
Retention Trigger	Completion of two Terms of employment, excluding the Term in which the disciplinary letter was issued, or a 12 month period, whichever is shorter, from the date of the letter and provided that no further discipline has been recorded within the period noted above
Retention	Trigger
Responsible Unit(s)	Human Resources
Source
Records System	Paper; stored in Personnel file, Official File
Citations	PSAC for TAs & RAs Collective Agreement Art. 16.07
Record Authority	VP Human Resources and Services
Disposition	Secure destruction
Records Arising from Activity	Discipline Letters
Retention Rationale	Based on obligation in Collective Agreements which dictates when a letter must be removed from the Personnel File.
Personal Information	Yes
Vital Record	No
Protection	High