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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

HUM-0940 Employee Relations: Discipline Letters (Teaching Assistants and Research Assistants)


Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File. 

For case files documenting these letters, see: HUM-910 Employee Relations: Discipline Case Files

Retention Trigger

Completion of two Terms of employment, excluding the Term in which the disciplinary letter was issued, or a 12 month period, whichever is shorter, from the date of the letter and provided that no further discipline has been recorded within the period noted above



Responsible Unit(s)

Human Resources



Records System

Paper; stored in Personnel file, Official File


PSAC for TAs & RAs Collective Agreement Art. 16.07

Record Authority

VP Human Resources and Services


Secure destruction

Records Arising from Activity

Discipline Letters

Retention Rationale

Based on obligation in Collective Agreements which dictates when a letter must be removed from the Personnel File.

Personal Information


Vital Record