HUM-0710 Benefits: Employee files

Description	Consists of records documenting employee enrolment in benefits plans and annual decision forms regarding optional contributions, beneficiaries and optional coverage. Also includes occasional forms such as the selection of beneficiaries, option to continue benefits during leave and contribution rates. Also includes records of leave taken by employees, including forms submitted to request leave, advice to payroll, and memo regarding leave details created for employee.  Excludes notifications sent to employees to update their beneficiaries or elections.
Retention Trigger	End of employment with the University
Retention	Trigger + 7 years
Responsible Unit(s)	Human Resources
Source	Human Resources, 3rd party service provider
Records System	Hybrid
Citations	Employment Standards Act S.O. 2000, c.41, s.15
Record Authority	VP Human Resources and Services
Disposition	Secure destruction
Records Arising from Activity	Selection of beneficiaries, election for optional coverage, option to continue benefits during leave and contribution rates. Each year, employees are asked to confirm their decisions regarding optional contributions, beneficiaries and optional coverage. Also includes records of leave taken by employees, including forms submitted to request leave, advice to payroll, and memo regarding leave details created for employee.
Retention Rationale	Benefits coverage ends at the end of employment (with exceptions captured in other series). Records in this series may tie into Finance or Payroll records that are retained for 7 years.
Personal Information	Yes
Vital Record	No
Protection	High