HUM-0920 Employee Relations: Discipline Letters (Faculty Association)

Description	Formal discipline letters issued resulting from an incident, investigation or conflict. These records are retained as part of the Personnel File and Faculty Official file.  For case files documenting these letters, see: HUM-0910 Employee Relations: Discipline Case Files
Retention Trigger	2 years following discipline, provided no further disciplinary action has been taken.
Retention	Trigger
Responsible Unit(s)	Human Resources
Source
Records System	Paper; stored in Personnel file, Official File
Citations	UOIT Faculty Association Collective Agreement Art. 24.02 UOIT Faculty Association for Teaching Faculty Collective Agreement Art. 23.02
Record Authority	VP Human Resources and Services
Disposition	Secure destruction
Records Arising from Activity	Discipline Letters
Retention Rationale	Based on obligation in Collective Agreements which dictates when a letter must be removed from the Official File.
Personal Information	Yes
Vital Record	No
Protection	High