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STU-1700 Student Life: Case Files

Description

Consists of case files for interactions with students where there is an ongoing relationship and notes, forms or communications are maintained. The following Student Life programs maintain student case files:

  • Career Centre
  • Varsity Athletics
  • Student Learning Centre
  • Student Experience Centre (including Indigenous, international, mature, graduate and pathways students, and human rights complaints)
  • AVP Student Life
 For other student case files created by Student Life, see: STU-1900 Accessibility Services: Case Files; STU-2000 Mental Health Services: Case Files; STU-2100 Athletic Therapy: Case Files; STU-2420 Student Issues and Behavioural Concern: Case Files

Retention Trigger

 Student graduates or stops attending UOIT

Retention

 Trigger + 3 years

Responsible Unit(s)

 Student Life

Source

  

Records System

 Paper; Orbis

Citations

  

Record Authority

 AVP Student Life

Disposition

 Secure destruction

Records Arising from Activity
  • Summary notes
  • Correspondence with students
  • Academic information
  • Intake and referral forms

Retention Rationale

 Retention is based on the retention period for student registration and advising files.

Personal Information

 Yes

Vital Record

 Yes

Protection

 Medium