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STU-1900 Accessibility Services: Case Files

Description

 Consists of case files for students requesting accommodations through Accessibility Services. May include personal health information. Contains intake and confidentiality forms, records of appointments and points of contact, session notes, protocols, accommodation letters and doctors’ notes.

Retention Trigger

For students over 18: Last contact

For students under 18: 18th birthday

Retention

 Trigger + 10 years

Responsible Unit(s)

 Student Life

Source

 Students; Medical Practitioners; Banner record

Records System

 Clockwork; paper

Citations

 CRPO Professional Practice Standards (Jan 29, 2014), page 60

Record Authority

 AVP Student Life

Disposition

 Secure destruction

Records Arising from Activity
  • Clockwork
  • Student information (demographic – pulled from Banner)
  • Appointments
  • Points of contacts
  • Protocols
  • Accommodation letters
  • Doctors’ notes
  • Paper files
  • Intake form
  • Confidentiality form
  • Doctors’ notes

Retention Rationale

 Published professional standards from the College of Registered Psychotherapists of Ontario.

Personal Information

 Yes

Vital Record

 No

Protection

 High