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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

STU-1900 Accessibility Services: Case Files


Consists of case files for students requesting accommodations through Accessibility Services. May include personal health information. Contains intake and confidentiality forms, records of appointments and points of contact, session notes, protocols, accommodation letters and doctors’ notes.

Retention Trigger

For students over 18: Last contact

For students under 18: 18th birthday


Trigger + 10 years

Responsible Unit(s)

Student Life


Students; Medical Practitioners; Banner record

Records System

Clockwork; paper


CRPO Professional Practice Standards (Jan 29, 2014), page 60

Record Authority

AVP Student Life


Secure destruction

Records Arising from Activity

  • Clockwork
  • Student information (demographic – pulled from Banner)
  • Appointments
  • Points of contacts
  • Protocols
  • Accommodation letters
  • Doctors’ notes
  • Paper files
  • Intake form
  • Confidentiality form
  • Doctors’ notes

Retention Rationale

Published professional standards from the College of Registered Psychotherapists of Ontario.

Personal Information


Vital Record