ITS-0320 Software Management: Acquisition

Description	Consists of records relating to the acquisition of software from vendors to meet the needs of Faculties. Includes negotiation of agreements, vendor materials, and comparisons of options.  For formal procurement records related to software acquisition, see: FIN-0300 Procurement  For final executed agreements, see: CMP-0300 Contracts and Agreements
Retention Trigger	End of contract
Retention	Trigger + 2 years
Responsible Unit(s)	IT Services
Source	Vendors
Records System	Hybrid
Citations
Record Authority	Associate Provost
Disposition	Secure destruction
Records Arising from Activity	Communication with vendors, Vendor materials, Draft agreements
Retention Rationale	Based on operational need. These records will support future acquisitions.
Personal Information	No
Vital Record	No
Protection	Medium