ITS-0320 Software Management: Acquisition
Description |
Consists of records relating to the acquisition of software from vendors to meet the needs of Faculties. Includes negotiation of agreements, vendor materials, and comparisons of options. For formal procurement records related to software acquisition, see: FIN-0300 Procurement For final executed agreements, see: CMP-0300 Contracts and Agreements |
Retention Trigger |
End of contract |
Retention |
Trigger + 2 years |
Responsible Unit(s) |
IT Services |
Source |
Vendors |
Records System |
Hybrid |
Citations |
|
Record Authority |
Associate Provost |
Disposition |
Secure destruction |
Records Arising from Activity |
Communication with vendors, Vendor materials, Draft agreements |
Retention Rationale |
Based on operational need. These records will support future acquisitions. |
Personal Information |
No |
Vital Record |
No |
Protection |
Medium |