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FIN-0300 Procurement

Description

 Consists of records involved in the procurement process including request for proposals and completed bids, vendor direct deposit sheets and correspondence.

Retention Trigger

 Bid awarded

Retention

 Trigger + 7 years

Responsible Unit(s)

 Originating Unit

Source

  

Records System

  

Citations

 Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)Broader Public Sector Procurement Directive, s. 7.2.23

Record Authority

 Chief Financial Officer

Disposition

 Secure Destruction

Records Arising from Activity
  • RFPs & Bids
  • Vendor Direct Deposit Sheets
  • Miscellaneous Correspondence

Retention Rationale

 Record retention requirements under Procurement directive: records must be available for 7 years after the bid is awarded.

Personal Information

  

Vital Record

  

Protection

 Medium