HUM-0140 Local Personnel File
Description |
Consists of all documentation kept regarding an employee by their supervisor for the purposes of performance management, scheduling, discipline or ensuring that payroll and benefits are administered correctly. This file may contain copies of records in HUM-0110 Personnel File and HUM-0120 Official File (Faculty Members). Only material that is unique to this file is considered a University Record subject to the retention period. Copies are Transitory Records to be retained only as long as they are useful. For official copies of employment records, see: HUM-0110 Personnel File and HUM-0120 Official File (Faculty Members). |
Retention Trigger |
End of assignment with unit |
Retention |
Trigger + 2 years |
Responsible Unit(s) |
Originating Unit |
Source |
|
Records System |
Hybrid |
Citations |
|
Record Authority |
VP Human Resources and Services |
Disposition |
Unique material requiring retention: transfer to HUM-0110 Personnel File All other materials: Secure destruction |
Records Arising from Activity |
|
Retention Rationale |
Contains a mix of Transitory and University Records. |
Personal Information |
Yes |
Vital Record |
No |
Protection |
High |
