Skip to main content
COVID-19 information and screening Learn how we’re keeping our campus community safe, healthy and engaged during our gradual return to campus.
Note: The university’s mandatory vaccine directive is now in effect. Learn more about vaccine requirements.
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

STU-0200 Student Academic Records: Undergraduate

Description

Consists of records in the Banner Student Information System including the academic record: grades and practicum evaluations, personal information including contact information, changes including course registration and changes, change of program or leaves of absence and a record of academic integrity code violations. Also includes OSAP, scholarship and financial aid distribution records. 

For records documenting why changes are made, see: STU-0300 Registration: Changes and Requests (Undergraduate)

Retention Trigger

 

Retention

Permanent

Responsible Unit(s)

Office of the Registrar

Source

 

Records System

Banner

Citations

Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Disposal of Personal Information, RRO 1990, Reg 459

Record Authority

Registrar

Disposition

Secure Destruction

Records Arising from Activity

  • Class lists
  • Course Registrations and changes
  • Withdrawal/Cancellation of enrollment records
  • Academic records (including grades, practicum evaluations, etc.)
  • Academic integrity code violation
  • Leave of absence
  • Fee assessments
  • Change of Program

Retention Rationale

The official copy of a student’s academic record must be retained permanently.

Personal Information

Yes

Vital Record

Yes

Protection

High; Long term retention