Skip to main content

STU-0200 Student Academic Records: Undergraduate

Description

Consists of records in the Banner Student Information System including the academic record: grades and practicum evaluations, personal information including contact information, changes including course registration and changes, change of program or leaves of absence and a record of academic integrity code violations. Also includes OSAP, scholarship and financial aid distribution records. 

For records documenting why changes are made, see: STU-0300 Registration: Changes and Requests (Undergraduate)

Retention Trigger

  

Retention

 Permanent

Responsible Unit(s)

 Office of the Registrar

Source

  

Records System

 Banner

Citations

 Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Disposal of Personal Information, RRO 1990, Reg 459

Record Authority

 Registrar

Disposition

 Secure Destruction

Records Arising from Activity
  • Class lists
  • Course Registrations and changes
  • Withdrawal/Cancellation of enrollment records
  • Academic records (including grades, practicum evaluations, etc.)
  • Academic integrity code violation
  • Leave of absence
  • Fee assessments
  • Change of Program

Retention Rationale

 The official copy of a student’s academic record must be retained permanently.

Personal Information

 Yes

Vital Record

 Yes

Protection

 High; Long term retention