STU-0300 Registration: Changes and Requests (Undergraduate)

Description	Supporting documentation to changes to Student Banner records, including course registration. This documentation consists of forms and other requests submitted to make changes within the Student Banner record including application for graduation, change of grade, course repeat forms, transfer credit requests and evaluations and name change requests.
Retention Trigger	Student graduates or stops attending UOIT
Retention	Trigger + 2 years
Responsible Unit(s)	Office of the Registrar
Source
Records System	Paper, Banner Document Management
Citations	Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40 Disposal of Personal Information, RRO 1990, Reg 459
Record Authority	Registrar
Disposition	Secure Destruction
Records Arising from Activity	Application for Graduation Change of Grade Correspondence Verification of enrolment requests Transfer Credit Evaluations Course repeat form/approval Letters of Permission Name changes Prerequisite waivers Transcript requests Study permit/Passport information
Retention Rationale	Changes and requests have little value after graduation.
Personal Information	Yes
Vital Record	No
Protection	High