Skip to main content
COVID-19 information and screening Learn how we’re keeping our campus community safe, healthy and engaged during our gradual return to campus.
Note: The university’s mandatory vaccine directive is now in effect. Learn more about vaccine requirements.
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

RES-1120 Intellectual Property Protection: Patent


Consists of records related to patent applications for inventions resulting from research conducted at the University. The IP evaluation process considers rights, prior art, stage of development, industry contacts and commercialization potential to score technologies and make a decision whether to pursue a patent. This records series is for technologies that result in a submitted patent application. The patent application may be dropped due to a decision not to proceed with the patent application, or the determination by the Patent Office that the technology is not patentable. 

Includes IP strategy, assignment document, correspondence with IP lawyer, patent application, major changes to patent, copies of documentation from Patent Office, patent and final decisions. 

See also: RES-1100 Intellectual Property: Invention Disclosure and Assessment

For records related to other IP protection, see RES-1110 Intellectual Property Protection. Final executed agreements created by this process are subject to: CMP-0300 Contracts and Agreements

Retention Trigger

If patent awarded: Life of patent and any related patentsIf patent application dropped: Patent abandoned and life of any related patents


Trigger + 7 years

Responsible Unit(s)

Research Services



Records System




Record Authority

VP Research Innovation and International


Secure destruction

Records Arising from Activity

  • IP Strategy
  • Assignment document
  • Correspondence with IP lawyer
  • 2nd Technology Evaluation (where applicable)
  • Patent application
  • Major changes to patent
  • Decision
  • Documentation from Patent Office
  • Patent

Retention Rationale


Personal Information


Vital Record