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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

GCIR-0700 Alumni: Communications


Consists of communications for mass distribution to alumni. Includes form letters or messages, up-to-date contact database, template or mail merge documents, spreadsheets or lists of contacts. Includes messages created by affinity partners for the University’s approval. 

Record of communications with individual alumni are maintained as part of GCIR-0610 Alumni: Actions

Retention Trigger

End of calendar year


Trigger + 5 years

Responsible Unit(s)

External Relations



Records System

Raiser's Edge; Shared Drive



Record Authority

VP External Relations


Secure destruction

Records Arising from Activity

  • Newsletters
  • Form email messages
  • Contact database
  • Alumni office communication plans
  • Affinity partner messages approved by the University

Retention Rationale

Record that communication was send will be retained within each alumni’s action history. 5 years should allow the previous work to be referenced in the creation of new newsletters, communications and contact lists.

Personal Information


Vital Record