GCIR-0310 Relationship Management: Activity
Description |
Consists of records of all activity between the University and community or industry 3rd parties including communication and meetings. Includes correspondence, logs of communication, handoff between university departments, and meeting materials including slide decks and minutes. |
Retention Trigger |
Life of 3rd party |
Retention |
Trigger + 4 years |
Responsible Unit(s) |
External Relations |
Source |
|
Records System |
Outlook contacts; emails |
Citations |
|
Record Authority |
VP External Relations |
Disposition |
Archival review |
Records Arising from Activity |
|
Retention Rationale |
Retention of these records throughout the life of the 3rd party organization ensures that if a relationship goes dormant for a period, the University is able to pick up where it left off with a full record of the relationship and interactions. This should allow the University to maximize on any potential partnerships. Once the 3rd party no longer exists, the value of the record is primarily historical, and archival value may be assessed. |
Personal Information |
No |
Vital Record |
No |
Protection |
Long term retention |
