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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

GCIR-0310 Relationship Management: Activity


Consists of records of all activity between the University and community or industry 3rd parties including communication and meetings. Includes correspondence, logs of communication, handoff between university departments, and meeting materials including slide decks and minutes. 

Excludes TEA-0500 Learning Experiences Database

Retention Trigger

Life of 3rd party


Trigger + 4 years

Responsible Unit(s)

External Relations



Records System

Outlook contacts; emails



Record Authority

VP External Relations


Archival review

Records Arising from Activity

  • Correspondence
  • Logs of communication
  • Slide decks

Retention Rationale

Retention of these records throughout the life of the 3rd party organization ensures that if a relationship goes dormant for a period, the University is able to pick up where it left off with a full record of the relationship and interactions. This should allow the University to maximize on any potential partnerships. Once the 3rd party no longer exists, the value of the record is primarily historical, and archival value may be assessed.

Personal Information


Vital Record



Long term retention