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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

GCIR-0210 Briefing Materials: Individuals and Organizations


Briefing materials provide background information on individuals or organizations and recommendations for institutional policy. They include briefing notes, and any supporting documents or information required to understand the briefing notes. 

This record series is for:

  • briefing notes on particular individuals in the government, community or industry
  • 3rd party companies or organizations that require access to the University or may become involved in partnerships with the University regarding student learning experiences or research funding. 

Excludes GCIR-0200 Briefing Materials: Issues

Retention Trigger



Trigger + 4 years

Responsible Unit(s)

External Relations



Records System

Shared Drive



Record Authority

VP External Relations


Archival review

Records Arising from Activity

Briefing notes; Supporting documents

Retention Rationale

Briefing materials on individuals are superseded when government changes (election, cabinet shuffle, etc.) or organization leadership changes. 

Briefing materials on organizations are superseded when the 3rd party ceases to exist. Once the 3rd party no longer exists, the value of the record is primarily historical, and transfer to the archives is appropriate.

Personal Information


Vital Record



Medium/High; Long term Retention