GCIR-0210 Briefing Materials: Individuals and Organizations

Description	Briefing materials provide background information on individuals or organizations and recommendations for institutional policy. They include briefing notes, and any supporting documents or information required to understand the briefing notes.  This record series is for: briefing notes on particular individuals in the government, community or industry 3rd party companies or organizations that require access to the University or may become involved in partnerships with the University regarding student learning experiences or research funding.  Excludes GCIR-0200 Briefing Materials: Issues
Retention Trigger	Superseded
Retention	Trigger + 4 years
Responsible Unit(s)	External Relations
Source
Records System	Shared Drive
Citations
Record Authority	VP External Relations
Disposition	Archival review
Records Arising from Activity	Briefing notes; Supporting documents
Retention Rationale	Briefing materials on individuals are superseded when government changes (election, cabinet shuffle, etc.) or organization leadership changes.  Briefing materials on organizations are superseded when the 3rd party ceases to exist. Once the 3rd party no longer exists, the value of the record is primarily historical, and transfer to the archives is appropriate.
Personal Information	Yes
Vital Record	No
Protection	Medium/High; Long term Retention