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Undergraduate Advanced Standing and Transfer Credit Policy

Classification number ACD 1519
Framework category Academic
Approving authority Academic Council
Policy owner Registrar
Approval date April 28, 2020
Review date May 2023
Supersedes Academic Regulations, Undergraduate Academic Calendar 2019/2020

Purpose

The purpose of this Policy is to outline the rules and regulations which relate to the granting of transfer credit to undergraduate applicants and students.

Definitions

For the purposes of this Policy the following definitions apply:

“Challenge for credit” is the request for academic credit resulting from experience or knowledge gained elsewhere for which transfer credit cannot be awarded.

“GPA” is the abbreviation for grade point average. A semester GPA is the weighted average of the grade points awarded on the basis of academic performance during a single semester. A cumulative grade point average (CGPA or cumulative GPA) is the weighted average of the grade points awarded in all courses completed and included for the achievement of the degree and/or major the student is registered in.

“Transfer credit” means academic credit granted for work completed at an institution other than the university.

Scope and authority

This Policy applies to both applicants and students in undergraduate-level programs.

This Policy does not apply to graduate or professional-level applicants.

The Registrar, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of this Policy.

Policy

Secondary School Students

  1. Applicants who have completed Advanced Placement (AP) examinations, International Baccalaureate (IB) examinations, Caribbean Advanced Proficiency Examinations (CAPE) or General Certificate of Education (Advanced Level) courses may be granted up to a maximum of 18 credit hours toward their degree. Other university-level course taken while in high school / secondary school will be considered on a case-by-case basis. Official documents must be supplied to the Office of the Registrar to ensure granting of credit. Transfer credit assessments will only be made available once a student has received an offer of admission. Transfer credit assessments will be considered final one year after the date of admission to the university, after which, no further requests for transfer credit will be accepted.

Students transferring from other post-secondary institutions

  1. Credits from other post-secondary institutions within and outside Canada will be evaluated on an individual basis following issuance of an offer. Credit is subject to the university’s residency policy (residency requirements) and to faculty-specific regulations. Transfer credits will be indicated by a T on the student’s transcript and will not be used in the GPA calculation. Transfer credit assessments will only be made available once a student has received an offer of admission. Transfer credit assessments will be considered final one year after the date of admission to the university, after which, no further requests for transfer credit will be accepted.

Challenge for credit

  1. Faculties may offer examinations that allow students to demonstrate their competence in a subject for the purpose of advanced standing. The offering of challenge exams are at the appropriate dean’s discretion. The fee for such examinations is 50 per cent of the applicable course fee. Unsuccessful attempts are counted as failures on the transcript.

Letters of Permission

  1. Students wishing to take a course at another institution must apply for and receive a letter of permission from the university in advance of their application to the visiting institution. A letter of permission ensures that the courses to be taken at the host institution will be recognized for credit at the university and are applicable to the student's program of study. For application instructions, eligibility requirements, and restrictions, students should visit ontariotechu.ca/lop.

Monitoring and review

This Policy will be reviewed as necessary and at least every three years. The Registrar, or successor thereof, is responsible to monitor and review this Policy.

Relevant legislation

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Related policies, procedures & documents

Alternate Pathways - Undergraduate

Undergraduate Advanced Standing and Transfer Credit - Procedures