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Attendance Policy – Undergraduate Nursing Programs

Classification number ADM 1400
Framework category Local
Approving authority Associate Provost
Policy owner Associate Dean of Nursing
Approval date May 2, 2019
Review date May 2, 2022
Last updated Editorial Amendments, February 18, 2020

Purpose

The purpose of this Policy is to establish clear expectations and procedures regarding attendance and absences. This policy applies to all students within the nursing programs, in regards to orientations, classes, labs, and practicum experiences.

Definitions

For the purposes of this Policy the following definitions apply:
“Attendance” means physical presence within the setting

Scope and authority

This Policy applies to all students enrolled in a nursing program.
The Associate Dean (Nursing), or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of this Policy.

Policy

To facilitate the development of nursing knowledge, praxis, and nursing care regular and punctual attendance is expected of all students throughout their program of study. This includes attendance at clinical orientations, class, labs, and practicum experiences. Absence(s) demonstrate a lack of professional accountability and may jeopardize a student’s ability to meet and demonstrate course-learning outcomes.

Attendance at course orientation to practicum, and attendance at any required agency practicum orientation is mandatory for all students. Students who fail to attend will not be permitted to proceed to practicum.

  1. Students may be required to attend agency orientation prior to the actual start of term.

Student attendance at clinical is mandatory. Students who fail to meet required practicum hours may not be able to meet the learning outcomes and this may result in a failing grade.

  1. A student who misses more than 10% of total practicum hours, for a given course, may be unable to meet and/or demonstrate the learning outcomes for the course, and may not receive credit for the course.
    1. A student who misses 10% or less of total practicum hours is not required to submit medical documentation.
    2. A student who misses 10% or less of total practicum hours, may be required to participate in a Collaborative Success Plan.
    3. In the event that more than 10% of a practicum experience has been missed, as a result of medical reasons, students will be required to submit a Medical Statement form to the Faculty of Health Sciences Academic Advising Office prior to returning to practicum. Academic Advising will advise the Year Coordinator so that the information can be disseminated to the appropriate Clinical Instructor of Faculty Advisor.
    4. For any student who misses more than 10% of hours associated with a practicum experience participation in a Collaborative Success Plan is mandatory.
  2. Students who require accommodation upon return to the clinical, lab or classroom setting are required to contact Student Accessibility Services to initiate this process. An accommodation plan must be in place prior to returning to clinical to ensure safety of self and patients.
  3. If a student is unable to attend a practicum experience, or will be late, s/he must notify the appropriate individuals (e.g. clinical instructor, faculty advisor, preceptor, practicum site) prior to the experience beginning. Communication standards are outlined in the program handbook.
  4. If an instructor, preceptor, or faculty advisor identifies that a student is unprepared, incapacitated, or unable to provide safe and competent patient care during a practicum experience, the student will not be permitted to participate in patient care and may be required to leave the placement setting.
Vacations, during established practicum rotations, as outlined in the academic calendar, are not permitted.
Any known commitment that may affect a students’ attendance in the clinical setting must be discussed with the Associate Dean (Nursing) prior to the beginning of term.

Monitoring and review

This Policy will be reviewed as necessary and at least every three years. The Nursing Program Committee and the Associate Dean (Nursing), or successor thereof, is responsible to monitor and review this Policy.

Relevant legislation

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Related policies, procedures & documents

Ontario Tech University-DC / Ontario Tech University-DC-GC Nursing Program Handbook