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Academic Seal Policy

Classification number LCG 1113
Framework category Legal, Compliance and Governance
Approving authority Academic Council
Policy owner University Secretary
Approval date April 2006
Review date To be assigned
Last updated Editorial Amendments, February 18, 2020


The Registrar of the university or delegate shall be the custodian of the Academic Seal.

The Academic Seal shall be used for the purposes of authenticating documents for both corporate and academic purposes.

The Academic Seal shall be kept in a locked and secure place. The Academic Seal shall be made available for use in a secure location that allows for vigilant oversight. Apparatus for the reproduction of the Seal for academic purposes shall be kept in such a place of deposit and in such charge so as to ensure its integrity and safekeeping.

Approval for use of the Academic Seal as an official imprint shall be determined by the nature of the document. In general, the Academic Seal shall be affixed to:

  1. all documents which are required by law or for ceremonial purposes to be under seal;
  2. all certificates to be issued in respect of a degree or other award to which a person is to be admitted;
  3. transcripts of record and certificates of academic standing; and
  4. such other documents as Academic Council determines.