Skip to main content
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

University of Ontario Institute of Technology logo

Signing Authority Policy

Classification number LCG 1132
Framework category Legal, Compliance and Governance
Approving authority Board of Governors
Policy owner Chief Financial Officer
Approval date November 2012
Review date To be assigned

Purpose

This policy specifies the signing authorities required for various types of contracts that may be entered into on behalf of the university:

  • To establish a consistent university-wide framework to enable senior administrators and others in which financial responsibility vests, to structure and manage their responsibilities in an effective and efficient manner;
  • To provide subordinate staff with a degree of confidence and certainty in the execution of their duties; and
  • To facilitate audit examination and verification of activity.

Policy

  • Publication of the operating budget (with the exclusion of the Series ‘A’ Debenture), as approved by the Board of Governors of the university, confers authority upon deans, chairs or directors of faculty/departments to make expenditures within the amounts and scope of the accounts allotted to them in the budget.
  • Signing authority may be temporarily delegated to senior administrative persons within each respective faculty/departments.
  • Holders of restricted funds (research, endowment spending and other trust funds) may temporarily delegate signing authority.
  • Accountabilities related to the implementation of, management of and adherence to this policy shall be undertaken through the Chief Financial Officer(CFO)

Scope and Authority

The Chief Financial Officer is responsible for the interpretation and administrative direction of this Policy and associated procedures and guidelines to ensure their consistency with other university policies, as well as broader regulatory requirements.  This office is also responsible for ensuring appropriate accountability measures are in place at all levels.

The policy and associated procedures apply to all acquisitions, contracts and agreements involving the use of university operating, capital, ancillary, research and all other funds held in trust or at its disposal.  All acquisitions shall be compliant with provincial and federal laws, trade agreements and related university policies, procedures and guidelines.

Associated Policies, Procedures and Guidelines

All procurement activities must adhere to standards and procedures as outlined in the associated procedures and guidelines, which include the following: 

  • Purchasing Procedures
  • Academic Staff Employment Policy
  • Conflict of Interest in Research Policy
  • Gift Acceptance Policy and Procedures
  • Health and Safety Policy and Procedures
  • Radiation Safety Manual
  • Biosafety Manual
  • Animal Care and Use Policies and Guidelines
  • Investment Policy
  • Procedures for the Determination of Contractor Status
  • Risk Management Policy (under development)
  • Signing Authority Registry and Approval Procedures
  • Signing Authority Registry
  • Supply Chain Code of Ethics
  • Travel Expense Reimbursement Procedure          
  • Whistleblower Policy

External procedures and guidelines:

Review

The procedures and associated rates and schedules will be reviewed from time to time, and may be adjusted as required by the university policies and broader regulatory requirements.