Student Housing Policy

Purpose

The purpose of this Policy is to improve access to information and resources related to the University’s housing services and supports, to better provide affordable and safe housing options to Students and support their well-being and success.

Definitions

For the purposes of this Policy the following definitions apply:

“Incoming Students” means a first-year Student at the undergraduate level whose program starts in September.

“On-Campus Housing” means residence and apartment-style housing located on the University’s Space.

“Student” means an individual who is currently registered in any course or program of study at the University.

“University” means Ontario Tech University.

“University Space” means any location owned, leased, rented or otherwise occupied by the University.

Scope and authority

This Policy applies to the delivery of Student housing services, by the University.

The Deputy Provost and the Vice President Administration are the Policy Owners and are jointly responsible for overseeing the implementation, administration and interpretation of this Policy.

Policy

The University will make available to its Student population a diverse range of housing options that align with the University's size and enrollment levels and are inclusive of the diverse needs of the University’s Student population and needs, including accessible accommodations.

The University will provide its Students with easily accessible resources to provide support, information and guidance on housing, including:

1. Information on available housing services and resources in the form of dedicated, accessible and easily navigable web pages or resources that provide comprehensive information, and contact details for Students seeking housing.

2. Housing resource personnel to offer support, guidance, and information to Students.

3. Robust off-campus housing resources, including:

   1. an easily accessible resource that provides assistance in finding suitable housing in the community.

   2. general housing education including information on leasing, short-term housing options, safety, financing opportunities and assistance programs, and community resources that provide support for legal matters and other relevant resources.

The University will guarantee On-Campus Housing for each Incoming Student provided the Incoming Student meets the requisite deadlines for the acceptance of their admission offer and application to residence, signs and abides by the residence agreement, and meets all deposit and payment requirements.

The University will endeavor to ensure housing is available for international Students who are not Incoming Students through On-Campus Housing or, when On-Campus Housing is not available, through an easily accessible resource that provides assistance in finding suitable housing in the community.

Monitoring and review

This Policy will be reviewed as necessary and at least every three years.

Relevant legislation

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Related policies, procedures & documents

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