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Emeritus/Emerita Professorship Policy

Classification number ADM 1312
Framework category Administrative
Approving authority Senior Leadership Team
Policy owner Vice-President, Academic and Provost
Approval date April 23, 2018
Review date April 2021
Last updated Editorial Amendments, February 18, 2020
Supersedes Emeritus/Emerita Professorships, April 2013


The purpose of this Policy is to outline the eligibility for awarding the appointment of a Professor Emeritus/Emerita. This policy also delineates the rights, privileges and responsibilities associated with the appointment.


For the purposes of this Policy the following definitions apply:

“Professor Emeritus/Emerita” means a designation awarded to an eligible individual holding a continuing academic appointment who is distinguished by their significant accomplishments and contributions to the University, upon or after retirement from full-time active academic duties.

Scope and Authority

This Policy applies to the appointment of a Professor Emeritus/Emerita.

The Provost and Vice-President, Academic, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of this Policy.



  1. To be eligible for this appointment, an individual must have:
    1. Held the rank of Professor upon relinquishing their appointment as a faculty member, and
    2. Served at least ten years at the University.


Rights, Privileges and Responsibilities

  1. The Professor Emeritus/Emerita is expected to continue to abide by the policies, procedures and by-laws of the University and its faculties.
  2. The Professor Emeritus/Emerita appointment anticipates the continuation of a commitment to the University past retirement in order that the reputation of the University may benefit from the continuing relationship.
    1. The Professor Emeritus/Emerita shall be invited to faculty seminars and University events, and to participate in academic processions at convocation. 
    2. The Professor Emeritus/Emerita may be invited to serve on faculty or University committees, but will not normally have voting rights unless otherwise arranged by the dean.
    3. The Professor Emeritus/Emerita will have access to the library and other services which may be arranged through their faculty.
    4. The Professor Emeritus/Emerita may use their former faculty general office as a mailing address for academic mail.
  3. The Professor Emeritus/Emerita may continue to benefit from an association with the University in the context of scholarly endeavours that promote and advance the University’s mission and values.
    1. The Professor Emeritus/Emerita is eligible to apply through the University to external research granting agencies. All such grants and contracts will be administered and managed in accordance with the University’s policies and procedures.
    2. The Professor Emeritus/Emerita will not be eligible for internal University research or professional development funds.
    3. Assistance may also be made available to the Professor Emeritus/Emerita in support of scholarly work; but, such allocations are at the discretion of the dean and subject to the exigencies of the academic unit. These arrangements are provided on a limited basis and subject to review.
  4. There shall be no salary or honoraria associated with this designation.

Nomination and Selection Procedures

  1. The University will establish Procedures for the nomination and selection of candidates for Emeritus/Emerita Professorships.
  2. The President will review nominations and recommend successful candidates to the Board of Governors for approval.
  3. Whenever possible, the names of the Professor Emeritus/Emerita designates should be reported to Academic Council before being announced to the community.
  4. Once granted, the designation of Professor Emeritus/Emerita is held continually at the pleasure of the Board of Governors. The designation may be removed based on factors unbecoming to the university.

Monitoring and Review

This Policy will be reviewed as necessary and at least every three years. The Provost and Vice-President, Academic, or successor thereof, is responsible to monitor and review this Policy.

Relevant Legislation

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Related Policies, Procedures & Documents

Emeritus/Emerita Professorship Nomination Procedures

Policy on the Responsible Conduct of Research and Scholarship

Policy on Over-Expenditure of Research Funds

Policy on Indirect Costs of Research

Research Ethics Policy

Signing Authority Policy