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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

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Appointment of Associate Deans, Program Directors and Program Coordinators

Classification number ADM 1399.02
Framework category Administrative
Approving authority Vice-President, Academic and Provost
Policy owner Vice-President, Academic and Provost
Approval date September 2014
Review date To be assigned

Preamble

Academic administrative positions are held by faculty members willing to assume, for a time, special responsibility for the development of their Faculties or Programs and their harmonious and effective operations.

Mandate

Associate Deans, Assistant Deans, Program Directors, Program Coordinators and Department Chairs

Associate Deans, Assistant Deans, Program Directors, Program Coordinators and Department Chairs are academic administrators within an academic unit who report directly to a Dean. While the Dean is responsible for the overall direction and development of the academic unit, an Associate Dean, Assistant Dean, Program Director, Program Coordinator and Department Chair take responsibility for specific matters of policy and practice within the unit, and for supporting the Dean in carrying out the administrative and operational functions related to their portfolio.

In addition, the role of the Associate Dean, as part of the management team of the academic unit, involves contributing on a confidential capacity to decisions. These may include decisions relating to the appointment, assessment and promotion, discipline and termination of academic and non-academic personnel, academic governance, financial management, and compliance with university and external policies, requirements and regulations. An Associate Dean may be appointed to serve as Acting Dean of the unit in the Dean’s absence.

Associate Deans, Assistant Deans, Program Directors, Program Coordinators and Department Chairs shall normally be tenured faculty members or Senior/Master Lecturers appointed for their administrative abilities, academic expertise, judgment and qualities of leadership. They should have the ability to work collaboratively with faculty and staff to advance the interests of the Faculty and to promote the University’s broader mission and mandate.

Appointment and Renewal

Associate Deans, Assistant Deans, Program Directors, Program Coordinators and Department Chairs shall be appointed by the Dean, following consultation with and approval by the Provost. Associate Dean position’s shall normally receive a combination of stipend and course release consistent with the amounts set by the Office of the Provost, in addition to their compensation as a tenured faculty member/Senior/Master Lecturer, if applicable. During the term of their appointment, Associate Deans shall be excluded from any bargaining unit. Assistant Deans, Program Directors, Program Coordinators and Department Chairs shall receive either a stipend or a course release consistent with the amounts set by the Office of the Provost, in addition to their compensation as a tenured faculty member/Senior/Master Lecturer. During the term of their appointment, Assistant Deans, Program Directors, Program Coordinators and Department Chairs remain in the bargaining unit.

The term of office of these positions will normally not exceed two years in duration without the written approval of the Provost.

In the final year of these positions’ terms, the Dean will undertake to assess the continuing need for the role being fulfilled by the Associate Dean, Assistant Dean, Program Director, Program Coordinator and/or Department Chair in the context of the Faculty’s evolving need and priorities, and consider whether the appointment should be renewed.

The term of office of an Associate Dean, Assistant Dean, Program Director, Program Coordinator or Department Chair may be terminated by the Dean at any time, following consultation with and approval by the Provost. Normally, such action may occur where it is determined that there is no longer a continuing need for the specific role being fulfilled, or if it is found that the duties and responsibilities of the position are not being appropriately exercised.

STIPEND PAYMENTS/COURSE RELEASES

Stipend payments and course releases are to be determined in accordance with the schedule below:

Appointment Type Stipend/Course Release
Associate Dean A stipend of $15,000 annually or 2 course releases or a combination of a $7,500 stipend plus 1 course release
Assistant Dean A stipend of $7,500 annually or 1 course release
Program Director, Program Coordinator, Department Chair A stipend of $5,000 annually or 1 course release