Undergraduate Advanced Standing and Transfer Credit Procedures

Purpose

The purpose of this Procedure is to outline the rules and regulations which relate to the granting of transfer credit to undergraduate applicants and students.

Definitions

For the purposes of this Policy the following definitions apply:

“Academic standing” means a student's official status of enrolment at the university as evaluated at the end of each semester; used to assess whether students are meeting the standards prescribed for continuing in the university and/or their programs.

“Core or professional engineering courses” means courses which consist of Engineering Science and Engineering Design content as defined by Engineers Canada.

“Credit hour” is the measure used to reflect the relative weight of a given course toward the fulfilment of degree requirements. Unless otherwise indicated, a course normally has a credit hour value of three.

“Prerequisite” means a course that must be successfully completed prior to commencing a second course for which it is required.

Scope and authority

This Policy applies to both applicants and students in undergraduate-level programs.

This Policy does not apply to graduate or professional-level applicants.

The Registrar, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of this Policy.

Procedure

Secondary School Students

1. In order to be considered for advance standing, students must achieve minimum subject scores of 4 in the Advanced Placement examinations, 5 in the International Baccalaureate examinations, 3 in CAPE examinations and a grade of C or better in Advanced Level (A Level) courses; minimum subject scores may vary by subject.
2. Credit and exemption will not be given for completion of high school Advanced Placement, International Baccalaureate, Caribbean Advanced Proficiency Examinations, or Advanced Level (A Level) courses unless an acceptable score is attained on the examination administered by the appropriate board. Students in the Faculty of Engineering and Applied Science and the Faculty of Energy Systems and Nuclear Science are not eligible for advanced standing for core or professional engineering courses.

Students transferring from other post-secondary institutions

1. In order to be considered for advance standing, university transfer students must achieve a minimum grade of C- in the course(s) they wish to have transferred. Students transferring from a college diploma program (or equivalent) must achieve a minimum grade of B- to achieve advance standing.
2. Students transferring from a college diploma program (or equivalent) are not eligible to receive transfer credit toward any core or professional engineering courses in the Faculty of Engineering and Applied Science or the Faculty of Energy Systems and Nuclear Science.

Letters of Permission

1. In order to be eligible to take a course(s) on letter of permission at another post-secondary institution, students must be in clear academic standing (minimum cumulative grade point average of 2.0), have successfully completed nine Ontario Tech University credit hours prior to request and have the necessary prerequisite courses(s).
2. In addition to meeting the eligibility requirements, students must also abide by the following restrictions:
   1. A maximum of 30 faculty-approved credit hours may be completed via Letter of Permission.
   2. Challenge for credit courses will not be considered.
   3. The host institution must offer university-level courses and be accredited by a recognized governing body.
   4. The combination of transfer and letter of permission credits cannot exceed the university’s institutional residency requirement.
3. At the discretion of the Dean, a faculty may impose additional requirements for students in their programs. The final decision regarding eligibility is that of the Dean of a faculty, in consultation with the faculty.

Monitoring and review

These Procedures will be reviewed as necessary and at least every three years. The Registrar, or successor thereof, is responsible to monitor and review these Procedures.

Relevant legislation

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Related policies, procedures & documents

Alternate Pathways - Undergraduate

Undergraduate Advanced Standing and Transfer Credit Policy

Canadian Engineering Accreditation Board – 2018 Accreditation Criteria and Procedures (Pages 53-60)