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Special Considerations Procedures - Undergraduate and Professional Admissions

Classification number ACD 1525.01
Parent policy Undergraduate and Professional Admissions Policy
Framework category Academic
Approving authority Academic Council
Policy owner Registrar
Approval date April 28, 2020
Review date May 2023
Supersedes Academic Regulations, Undergraduate Academic Calendar 2019/2020


The purpose of these Procedures is to outline the process by which applicants to undergraduate and professional programs can be considered.


For the purposes of this Policy the following definitions apply:

“Disability” means (Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11)


  1. any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device,
  2. a condition of mental impairment or a developmental disability,
  3. a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language,
  4. a mental disorder, or
  5. an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; (“handicap”)

“Indigenous” is a collective name for the original peoples of North America and their descendants (Government of Canada, 2019).

Scope and authority

This Policy applies to applicants to undergraduate and professional-level programs.

This Policy does not apply to graduate-level applicants, please refer to the Graduate Academic Calendar.

The Registrar, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of this Policy.


Applying for consideration with a disability

  1. In order to receive consideration, applicants must submit their application and all associated documentation to Student Accessibility Services by the deadlines published on the Ontario Tech website.

Indigenous applicants

  1. In order to be considered under the Indigenous Admissions Policy, applicants must self-identify as Indigenous (Status or Non-Status First Nation, Métis and/or Inuit) and complete the Indigenous Admissions Consideration Form by the deadlines published on the university’s website.

Equity admissions 

  1. Applicants who consider themselves to be personally and academically disadvantaged for reasons that are beyond their control (e.g. disability, gender identity or visible minority membership) are encouraged to apply under the Equity Admissions Policy. In order to be considered, applicants must complete the Equity Admissions Consideration Form by the deadlines published on the university’s website.

Monitoring and review

These Procedures will be reviewed as necessary and at least every three years. The Registrar, or successor thereof, is responsible to monitor and review these Procedures.

Relevant legislation

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Related policies, procedures & documents

Special Considerations – Policy
Extenuating Circumstances Form
Extenuating Circumstances Request Health Form
Consent to Release Information Form
Consideration on the Basis of a Disability Form
Verification of Accommodations Form
Indigenous Admissions Consideration Form
How Indigenous admissions decisions are made
Equity Admissions Consideration Form