Academic Council Vice-Chair Selection Procedures

Purpose

The purpose of these Procedures is to establish the process by which Academic Council selects a Vice-Chair.

Definitions

For the purposes of these Procedures the following definitions apply:

“Act” means the University of Ontario Institute of Technology Act, 2002, SO 2002, c 8, Sch O, and any amendments thereto.

“By-laws” means By-law Nos. 1 and 2 of the university, and any amendments thereto.

“Chair” means the chair of Academic Council.

“Elected Academic Council Members” means those members of the Academic Council who are elected by and from within the relevant constituency group of the university.

“Elected Steering Committee Members” means those Elected Academic Council Members appointed to serve on the Steering Committee.

“GNC” means the Governance and Nominations Committee of Academic Council.

“Steering Committee” means the Steering Committee of Academic Council.

“Vice-Chair” means the Elected Academic Council Member of Academic Council appointed to the position of vice-chair of Academic Council.

Scope and authority

These Procedures apply to the nomination and appointment of the Vice-Chair.

The University Secretary, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of these Procedures.

These Procedures are established in accordance with the Act and the By-laws.

Procedures

Vice-Chair Role

1. The Academic Council will appoint a Vice-Chair annually.

2. The Vice-Chair will chair Academic Council meetings in the absence of the Chair, and will be available to support the Chair, as requested.

3. The Vice-Chair will serve as a member of the Steering Committee.

4. In the event of the temporary absence of both the Chair and Vice-Chair, the Provost and Vice-President, Academic will chair Academic Council meetings.

Term of Appointment

1. The Vice-Chair will serve a one-year term, to be appointed at Academic Council’s first meeting of the academic year.

2. The Vice-Chair may not serve for a period longer than two consecutive terms.

Eligibility

1. The Vice-Chair will be selected from among the Elected Steering Committee Members.

Selection Process

1. Prior to GNC’s first meeting of the academic year, the University Secretary, or designate, will solicit expressions of interest from the Elected Steering Committee Members.

2. The expressions of interest will be considered at the first GNC meeting of the academic year.

3. The GNC will nominate a Vice-Chair for appointment by Academic Council.

4. When nominating a Vice-Chair, GNC will consider the history of Vice-Chair appointments to ensure the Vice-Chair continues to reflect the demographic and cultural diversity of the communities served by the University.

Monitoring and review

These Procedures will be reviewed as necessary and at least every three years. The University Secretary, or successor thereof, is responsible to monitor and review these Procedures.

Relevant legislation

University of Ontario Institute of Technology Act, 2002, SO 2002, c 8, Sch O

By-Law Number 1 of the University of Ontario Institute of Technology

By-Law Number 2 of the University of Ontario Institute of Technology

Related policies, procedures & documents

This section intentionally left blank.