Academic Council Board of Governors Liaison Selection Procedures

Purpose

Effective communications between the Academic Council and the Board of Governors are an integral aspect of bicameral governance. The purpose of these Procedures is to establish the process by which Academic Council selects one of its members to serve as a liaison with the Board of Governors, thereby enhancing communication between the university’s governing bodies.

Definitions

For the purposes of these Procedures the following definitions apply:

“Act” means the University of Ontario Institute of Technology Act, 2002, SO 2002, c 8, Sch O, and any amendments thereto.

“Board Liaison” means the member of Academic Council appointed to serve as a liaison with the university’s Board of Governors.

“By-laws” means By-law Nos. 1 and 2 of the university, and any amendments thereto.

“GNC” means the Governance and Nominations Committee of Academic Council.

Scope and authority

These Procedures apply to the nomination and appointment of the Board Liaison.

The University Secretary, or successor thereof, is the Policy Owner and is responsible for overseeing the implementation, administration and interpretation of these Procedures.

These procedures are established in accordance with the Act and the By-laws.

Procedures

Role of Board Liaison

1. The Board Liaison will report on the activities of Academic Council to the Board of Governors and on the activities of the Board of Governors to Academic Council, as appropriate.

Term of Appointment

1. The Board Liaison will serve a two-year term, to be appointed by Academic Council at the first meeting of the relevant academic year.

2. The Board Liaison may not serve for a period longer than two consecutive terms.

Eligibility

1. The Board Liaison will be selected from among the members of Academic Council.

Selection Process

1. Prior to GNC’s first meeting of the academic year, the University Secretary, or designate, will solicit expressions of interest for the Board Liaison role from among Academic Council members.

2. The expressions of interest will be considered at the first GNC meeting of the academic year.

3. The GNC will nominate a Board Liaison for appointment by Academic Council.

4. When nominating a Board Liaison, GNC will consider the history of appointments to the role to ensure the Board Liaison continues to reflect the demographic and cultural diversity of the communities served by the University.

Monitoring and review

These Procedures will be reviewed as necessary and at least every three years. The University Secretary, or successor thereof, is responsible to monitor and review these Procedures.

Relevant legislation

University of Ontario Institute of Technology Act, 2002, SO 2002, c 8, Sch O

By-Law Number 1 of the University of Ontario Institute of Technology

By-Law Number 2 of the University of Ontario Institute of Technology

Related policies, procedures & documents

This section intentionally left blank.