TEA-1500 Library Services: Patron Services Database

Description	Consists of records relating to individual library patrons including contact information and their accounts. The database tracks the circulation of library materials including lending and checking in returned materials, placing items on reserve or hold, and fines for overdue materials.  Records of lending and checking in are not retained once materials are returned.
Retention Trigger	Account settled and no further activity
Retention	Trigger + 7 years
Responsible Unit(s)	Library
Source
Records System	Patron Services Database
Citations	Income Tax Act, R.S.C. 1985, c.1 (5th Supp.) s.230 (4)(b)
Record Authority	University Librarian
Disposition	Secure destruction
Records Arising from Activity	Patron contact information
Retention Rationale	The Income Tax Act requires that books and records be kept until the expiration of six years from the end of the last taxation year to which they relate.
Personal Information	Yes
Vital Record	Yes
Protection	High