TEA-1400 Library Services: Collection Development and Acquisitions

Description	Consists of records relating to the acquisition of print and electronic materials for UOIT's libraries to support the teaching and research functions of the University. Records may include consortium membership and correspondence, research of options, model licenses, license negotiations, subscription renewals, ownership transfer documents, evaluations.  These activities will result in contracts and agreements. Final executed agreements are considered part of CMP-0300 Contracts and Agreements.  For formal procurement records related to acquisitions, see: FIN-0300 Procurement.
Retention Trigger	Last action
Retention	Trigger + 7 years
Responsible Unit(s)	Library
Source
Records System
Citations	Income Tax Act, R.S.C. 1985, c.1 (5th Supp.) s.230 (4)(b)
Record Authority	University Librarian
Disposition	Archival review
Records Arising from Activity
Retention Rationale	The Income Tax Act requires that books and records be kept until the expiration of six years from the end of the last taxation year to which they relate.
Personal Information	No
Vital Record	No
Protection	Medium