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TEA-0110 Compliance: MTCU Reporting

Description

Consists of signed submissions to the provincial or federal government, including statistical reports. These submissions have been signed by the University President. 

Excludes TEA-0100 Institutional Research: Data

Retention Trigger

 Audited

Retention

 Trigger + 7 years

Responsible Unit(s)

 OIRA

Source

  

Records System

 Paper

Citations

  

Record Authority

 Provost

Disposition

 Secure destruction

Records Arising from Activity
  • Signed representation
  • Statistical reporting
  • PPFIS/USER – Term Enrolment (Data & signed form)
  • PFIS/USER – Term Min/Max Claim (Data & signed form)
  • PFIS/USER – Degrees Awarded (Data & signed form)
  • MYAA (Multi Year Accountability Agreement)
  • Tuition Fee Compliance
  • Tuition and Living Accommodation Survey
  • Ministry Documentation (PTOT, FTOT, etc.)
  • Broader Public Service compensation (Sunshine List)

Retention Rationale

 The signed forms document UOIT’s representation at the time of the report. Any irregularities should be discovered during a ministry audit, which is conducted on an annual basis.

Personal Information

 No

Vital Record

 No

Protection

 Public