STU-0610 Financial Aid and Awards: OSAP documentation
Description |
All documentation required to support the distribution of Ontario Student Assistance Program funds to students, including changes, appeals and other supporting documentation. |
Retention Trigger |
End of aid year |
Retention |
Paper: Trigger + 3 years BDM: Trigger + 4 years |
Responsible Unit(s) |
Office of the Registrar |
Source |
|
Records System |
Paper, Banner Document Management |
Citations |
OSAP Records Management Guideline: OSAP Record Retention and Archiving |
Record Authority |
Registrar |
Disposition |
Paper: Transfer to Ministry ArchivingBDM: Secure deletion |
Records Arising from Activity |
|
Retention Rationale |
Based on OSAP records management guideline. Paper must be maintained for transfer to ministry archiving at the end of the retention period. Retain BDM for an additional year so records are accessible in the intervening period before Ministry has scanned the records. |
Personal Information |
Yes |
Vital Record |
Yes |
Protection |
High |
