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STU-0310 Registration: Changes and Requests (Graduate)

Description

 Supporting documentation to changes to Student Banner records, including course registration. This documentation consists of forms and other requests submitted to make changes within the Student Banner record including application for graduation, change of grade, course repeat forms and name change requests.

Retention Trigger

 Student graduates or stops attending UOIT

Retention

 Trigger + 5 years

Responsible Unit(s)

 Faculty of Graduate Studies

Source

 Students; Faculties

Records System

 Paper, Banner Document Management

Citations

 Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Disposal of Personal Information, RRO 1990, Reg 459

Record Authority

 Dean of Graduate Studies

Disposition

 Secure Destruction

Records Arising from Activity
  • Add/Drop
  • Course Substitution
  • Program Withdrawal
  • Dismissal Emails
  • Change of Residency Status
  • Academic Standing Emails
  • Request for LOA form
  • Request for Transfer Credits
  • Request for Verification of Information Form
  • UG Course Request form
  • Ontario Visiting Graduate Student Form
  • Mobile Learning Opt-In form
  • Application for Reinstatement
  • Change of Program/Supervisor
  • Request for Program Extension

Retention Rationale

 Changes and requests have little value after graduation.

Personal Information

 Yes

Vital Record

 No

Protection

 High