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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

STU-0110 Admissions: Graduate


Consists of records of the admission process including all materials required to make a decision on enrollment. This includes admission applications, correspondence, letters of recommendation, test scores, transcripts and decision forms. For successful applicants, an acceptance letter will be generated.

Retention Trigger

Not enrolled: End of admit term

Enrolled: Student graduates or stops attending UOIT


Not enrolled: Trigger + 1 year

Enrolled: Trigger + 5 years

Responsible Unit(s)

Graduate Studies Office


OUAC, Sent by applicants, electronic data exchange

Records System

Paper, Banner, Banner Document Management


Freedom of Information and Protection of Privacy Act, RSO 1990, c F.31 s.40
Disposal of Personal Information, RRO 1990, Reg 459

Record Authority

Dean of Graduate Studies


Secure destruction

Records Arising from Activity

  • College and University transcripts ( Interim and Final) International and Domestic
  • Electronic Applications
  • Special Student Applications
  • English Language Proficiency
  • Recommendation/Reference Letters
  • Proof of Residency for Domestic
  • Copy of diplomas
  • Deferral Request
  • Statement of Academic Intent
  • Resumes
  • Student Visa
  • Miscellaneous (SAAADMS Checklist MISC)
  • Offer Letters
  • Other Letters
  • Applicant Information Release Form
  • Graduate Exchange Application
  • Transcript Release Form
  • Non-Standard Admissions Decision Form

Retention Rationale

FIPPA requires any personal information collected to be retained for at least one year following its use. Application records of enrolled students are  retained in keeping with STU-0310 Registration: Changes and Requests (Graduate)

Personal Information


Vital Record