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RES-0820 Animal Care Committee: Review, Approval and Ongoing Monitoring


Consists of records relating to the evaluation of a specific research project involving animal subjects by the Animal Care Committee (ACC). Approval records include clear documentation of all decisions, plan for continuing review and timelines, reasons for decisions, any dissents and any documents reviewed. Documents may include: submitted animal use protocol forms or application packages for approval requests, certificates of approval from other institutions, proposed measures for safeguarding personal information. Also includes ongoing monitoring records, including any amendment requests, renewal requests, and post-approval monitoring reports and inspections. Animal use protocol will define the recordkeeping requirements for a specific research project involving animal subjects.

Retention Trigger

End of ACC oversight of project and completion of project


Trigger + 7 years

Responsible Unit(s)

Research Services



Records System

Romeo; paper


Policy on the care and use of animals in research and teaching
Agreement on the Administration of Agency Grants and Awards by Research Institutions

Record Authority

VP Research Innovation and International


Secure destruction

Records Arising from Activity

  • Amendment Request Form
  • Animal Care Study Completion Form
  • Animal Use Protocol Form
  • Annual Renewal Request Form
  • Data/Tissue Transfer Form
  • Fish Competency Form
  • Frog Competency Form
  • Incident Report Form
  • Post Approval Monitoring Checklist
  • Pedagogical Merit
  • Peer Review Form
  • Wildlife Field Studies Form

Retention Rationale

Need to demonstrate compliance while research is ongoing. 7 year retention period would align with administrative and funding compliance requirements.

Personal Information


Vital Record