RES-0620 Research Ethics Board: Review, Approval and Ongoing Monitoring

Description	Consists of records relating to the evaluation of a specific research project involving human participants by the Research Ethics Board (REB) and any ongoing review including change requests, study renewals and research project completion forms. Includes clear documentation of all decisions, plan for continuing ethics review and timelines, reasons for decisions, and any dissents. Also includes any documents reviewed: submitted forms or application packages for ethics approval requests, certificates of approval from other institutions, proposed measures for safeguarding personal information.
Retention Trigger	End of REB oversight of project and completion of project
Retention	Trigger + 7 years
Responsible Unit(s)	Research Services
Source
Records System	Romeo; paper
Citations	Research Ethics Policy Agreement on the Administration of Agency Grants and Awards by Research Institutions TCPS2 Article 6.17
Record Authority	VP Research Innovation and International
Disposition	Secure destruction
Records Arising from Activity	REB Ethics Application Form Course-based Research Request Form Secondary Use of Data Request Form completed application package (application and consent/invitation letter, questionnaire, verbal interview script, survey, etc.
Retention Rationale	Needed to demonstrate compliance while research is ongoing. 7 year retention period would align with administrative and funding compliance requirements.
Personal Information	No
Vital Record	Yes
Protection	High