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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

RES-0620 Research Ethics Board: Review, Approval and Ongoing Monitoring


Consists of records relating to the evaluation of a specific research project involving human participants by the Research Ethics Board (REB) and any ongoing review including change requests, study renewals and research project completion forms. Includes clear documentation of all decisions, plan for continuing ethics review and timelines, reasons for decisions, and any dissents. Also includes any documents reviewed: submitted forms or application packages for ethics approval requests, certificates of approval from other institutions, proposed measures for safeguarding personal information.

Retention Trigger

End of REB oversight of project and completion of project


Trigger + 7 years

Responsible Unit(s)

Research Services



Records System

Romeo; paper


Research Ethics Policy
Agreement on the Administration of Agency Grants and Awards by Research Institutions
TCPS2 Article 6.17

Record Authority

VP Research Innovation and International


Secure destruction

Records Arising from Activity

  • REB Ethics Application Form
  • Course-based Research Request Form
  • Secondary Use of Data Request Form
  • completed application package (application and consent/invitation letter, questionnaire, verbal interview script, survey, etc.

Retention Rationale

Needed to demonstrate compliance while research is ongoing. 7 year retention period would align with administrative and funding compliance requirements.

Personal Information


Vital Record