Skip to main content
COVID-19 information and screening Learn how we’re keeping our campus community safe, healthy and engaged during our gradual return to campus.
Note: The university’s mandatory vaccine directive is now in effect. Learn more about vaccine requirements.
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

LAD-0100 Administrative Committees

Description

Consists of records of standing and ad-hoc administrative committees established by University Units. Includes agendas, meeting minutes, packages and information about membership. Any other materials considered University Records must be defined for each committee based on the work done by that Administrative Committee. These materials may include evaluations, assessments, summaries or reports.

Retention Trigger

End of year (fiscal, calendar or academic as applicable)

Retention

Trigger + 7 years

Responsible Unit(s)

Originating Unit; If multiple units comprise the Committee, the Committee must decide the responsible unit.

Source

 

Records System

Various

Citations

 

Record Authority

Originating VP

Disposition

Secure destruction

Records Arising from Activity

  • Agendas
  • Meeting Minutes
  • Packages
  • Membership information
  • Any other materials considered University Records that arise out of Administrative Committees must be defined by the Committee Leadership. These materials may include evaluations or assessments, working papers, etc.
  • Job Evaluation Committee

Retention Rationale

Some committees may have particular legislation mandating their creation and retention of records. This needs to be considered and may require a separate records series.

Personal Information

No

Vital Record

No

Protection

Low