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ITS-0100 Learning Tools: Agreements

Description

 Consists of executed agreements with students for distribution of Learning Tools, including Schedules for sign out, extension, transfer and return of Learning Tools. Agreements are accepted through an online transaction and schedules are signed by students during Learning Tool distribution.

Retention Trigger

 End of agreement and all fees paid

Retention

 Trigger + 3 years

Responsible Unit(s)

 IT Services

Source

 Students

Records System

 Heat; Paper

Citations

 Limitations Act, 2002, SO 2002, c 24, Sch B s. 4

Record Authority

 Associate Provost

Disposition

 Secure destruction

Records Arising from Activity
  • Student Learning Tool Agreement (SIS)
  • Student Learning Tool Agreement (Paper, minors)
  • Learning Tool Sign-out (Schedule A)
  • Learning Tool Return (Schedule B)
  • Learning Tool Transfer Agreement (Schedule C) [also part of Asset disposition]
  • Learning Tool Extension (Schedule D)

Retention Rationale

 Based on basic limitation period in Limitations Act.

Personal Information

 Yes

Vital Record

 No

Protection

 High