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GCIR-1000 Event Planning: Case files

Description

Consists of records related to planning, logistics and management of campus events, including special events such as convocations or ceremonies. Includes event plan, budget, scenario, and debrief report, registration and attendance. 

For communications materials supporting the event, including program and signs, see: GCIR-0910 Communications: Publications and Media Releases

Retention Trigger

 Event complete

Retention

 Trigger + 7 years

Responsible Unit(s)

 External RelationsOriginating Unit

Source

  

Records System

 Shared Drive

Citations

  

Record Authority

 VP External Relations

Disposition

 Archival review

Records Arising from Activity
  • Event Plan
  • Budget
  • Scenario
  • Debrief
  • Registration and attendance

Retention Rationale

 Materials may have relevance in future years for planning future events.

Personal Information

 No

Vital Record

 No

Protection

 Medium