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GOV-0600 Administrative Committees

Description

 Consists of records of standing and ad-hoc administrative committees established by University Units. Includes agendas, meeting minutes, packages and information about membership. Any other materials considered University Records must be defined for each committee based on the work done by that Administrative Committee. These materials may include evaluations, assessments, summaries or reports.

Retention Trigger

 End of year (fiscal, calendar or academic as applicable)

Retention

 Trigger + 7 years

Responsible Unit(s)

 Originating Unit; If multiple units comprise the Committee, the Committee must decide the responsible unit.

Source

  

Records System

 Various

Citations

  

Record Authority

 Originating VP

Disposition

 Secure destruction

Records Arising from Activity
  • Agendas
  • Meeting Minutes
  • Packages
  • Membership information
  • Any other materials considered University Records that arise out of Administrative Committees must be defined by the Committee Leadership. These materials may include evaluations or assessments, working papers, etc.
  • Job Evaluation Committee

Retention Rationale

 Some committees may have particular legislation mandating their creation and retention of records. This needs to be considered and may require a separate records series.

Personal Information

 No

Vital Record

 No

Protection

 Medium