Skip to main content
COVID-19 information and screening Learn how we’re keeping our campus community safe, healthy and engaged during our gradual return to campus.
Note: The university’s mandatory vaccine directive is now in effect. Learn more about vaccine requirements.
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

FIN-0250 Research Accounting: Grants and Accounts Payable


Consists of accounting records supporting research funded by a grant. Includes notice of award of grant, signing authority, FreN, invoices and includes records required to comply with grant terms including financial and progress reports.

Retention Trigger

End of Grant/Funding Agreement


7 years

Responsible Unit(s)

Finance (Research Accounting)



Records System



Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)Policies of Research funding organizations

Record Authority

Chief Financial Officer


Secure Destruction

Records Arising from Activity

  • Amendment of Agreements/Contracts
  • Assessment of Research
  • Budget information
  • Copies of Proposals
  • Correspondence
  • FAST Analysis/Reconciliation
  • Full Agreement/Contracts
  • Funded Research Notice (FreN)
  • Fund/Org Supporting Docs
  • Grant/Fund Requests
  • Notice of Award
  • Principal Investigator Agreement
  • Records of Invoices sent out to Sponsors
  • Request for Release of Funds (RRF)
  • Signed Financial reports
  • Signed Form 300
  • Signing Authority
  • Terms and Conditions of Agreements
  • Transfer of Agreement to Other Institutions

Retention Rationale

Records required under terms of granting agencies. Retention period related to CRA rules – all work under an agreement done plus 7 years.

Personal Information


Vital Record