Skip to main content

FIN-0200 Accounts Payable

Description

Consists of records supporting accounts payable including invoices and supporting documents, travel requests, expense reports, requisitions, purchase orders and journal vouchers. 

For records of accounts payable related to Research Projects, see: FIN-0250 Research Accounting: Grants and Accounts Payable

Retention Trigger

 End of Fiscal Year

Retention

 7 years

Responsible Unit(s)

 Finance (Business Operations)

Source

  

Records System

 Banner, FAST Millennium - WebReq

Citations

 Income Tax Act, R.S.C. 1985, c. 1 (5th Supp.) s.230 (4)(b)

Record Authority

 Chief Financial Officer

Disposition

 Secure Destruction

Records Arising from Activity
  • Journal Vouchers - User
  • Invoices & Supporting Docs
  • Travel Advances
  • Purchase Order
  • Requisitions
  • Vendor Quote

Retention Rationale

  

Personal Information

  

Vital Record

  

Protection

 Medium